Vendors

We are happy to be back at Circle Creek Ranch & Equestrian Centre for our 2026 Fair- we will require a few more food vendors & varieties including novelty items. We try not to duplicate food types in order to allow each vendor an opportunity to maximize over the weekend, but it may be needed for certain types of menu choices!

We also welcome Commercial Vendors to set up and share their craft with our visitors!

We are just updating our processes for the 2026 PWF for Vendors - stay tuned for updated information. Please note anyone service food are responsible to have the correct permits from Interior Health for food concession or special event permits.

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Food Vendors

To guarantee a vendor's appearance, we require a $100 refundable deposit, which will be refunded after the event's conclusion. It will be withheld if the vendor cancels or is a no show.

Application Form SUBMISSION DOES NOT Guarantee Approval!
The Committee has the right to choose vendors based on the needs of our fair!

- Please read the information letter below & Complete the PWF Application Form and submit it to the PWF office address for approval.

Temporary Special Event Interior Health Permit:

- See Below for Permit Guidelines

Any place that prepares food for immediate consumption at temporary locations, events, or markets for 14 or less days per year.

If you are an approved food premises you are still required to apply for a Temporary Food Service for off-site food sales.
If you are an event coordinator, please review the Temporary Event Coordinator’s Planning Guide and complete the Temporary Event Coordinator Application. Contact an Environmental Health Officer well in advance of the event to discuss the requirements specific to the event before any information packages go out to vendors.

To apply for a permit follow the steps below:

Step 1: Review the Temporary Food Services Guidelines to determine whether you are applying for a Lower Risk or Higher Risk permit. Note: some foods are Permit Exempt.

Step 2: Submit your information to the local Environmental Public Health office at least 14 days prior to your event. Application received with less than 14 days notice may not be processed.

For Lower Risk Foods complete the Application – Low Risk form.
For Higher Risk Foods complete the Application – High Risk form AND:
Provide a layout of the booth/concession/unit
Complete and submit a Food Safety Plan
Complete and submit a Sanitation Plan
Provide copies of FOODSAFE Certificates

Step 3: Once these documents are submitted, reviewed and approved, a Permit to Operate will be issued.

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Commercial & Craft Vendors

2026 Weekend Commercial Vendor Rate

($40.00 + Exhibitor Fee + GST = $52.50)

2026 Daily Commercial Vendor Rate

($20.00 + Exhibitor Fee + GST = $31.50)

Application Form SUBMISSION DOES NOT Guarantee Approval!
The Committee has the right to choose vendors based on the needs of our fair!

- Please read the information letter below & Complete the PWF Application Form and submit it to the PWF office address for approval.

See Below for the Commercial Vendor 3-Day Application form & Introductory Letter

We Hope you can come & Enjoy the Fair along with everyone else!

Refer to the Accommodation Page for Camping Registration Form & various Kamloops Accommodations!

For Farmer's Market (Food Retail Vendors)

*Please Note for Markets: Approval is required to sell higher risk pre-packaged food not meant for immediate consumption, shell eggs, and/or frozen raw food of animal origin (meats, poultry or fish) at temporary locations such as Farmer’s Markets.

Food intended for immediate consumption at a Market requires application for a Temporary Food Service (see food vendors section).

To apply for approval follow the steps below:

Step 1: Review Guideline for the Sale of Foods at Temporary Food Markets to determine if you are selling Higher Risk food and require Approval. Lower Risk home prepared foods can be sold and do not need authorization from an Environmental Health Officer. A list of Higher Risk and Lower Risk foods can be found in the Guideline.

Step 2: For Higher Risk Food submit the application and all required information (listed on application) to your local Environmental Public Health Protection office.

Step 3: Once these documents are submitted, reviewed and approved, a Letter of Confirmation will be issued.